5 Reasons Your Office Needs a Multi-Function Device

Mutli-Function Devices (MFDs) are pieces of technology that vastly improve production and efficiency for any business. They have the potential to save a company thousands of dollars while increasing profits by way of streamlining productivity in the workplace. There are five main reasons why you should consider an MFD for your office:

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1. They do everything!

An MFD is a machine that takes the place of a copier, printer, fax machine and scanner, while providing users with the capability to upload files directly to e-mail, desktop or the cloud. Furthermore, they increase productivity by eliminating the necessity of walking around in circles from machine to machine while attempting to complete one task. Everything an employee needs is right at his or her fingertips; ready to go with the press of a button.

2. Their functionality has greatly improved.

The first MFD’s to come out on the market were clunky and not able to fully compete with the individual models of office equipment they were intended to replace. Today’s MFDs are considerably more sophisticated and, depending on the model, can allow users to do everything from collation and stapling to folding and cutting, along with scanning, e-mailing and distributing documents to multiple individuals via the cloud. Many models allow projects and documents to be stored directly on the device for distribution or re-copying later.

3. Improve efficiency without sacrificing security.

Administrative software has evolved along with the mechanics providing office administrators the ability to control who has access to printing in color. Toner is quite expensive, so many office managers find this feature helpful. More importantly, administrators have the ability to set up security for sensitive stored documents. In other words, it is possible to restrict who has access to various documents and assignments even when they’re being stored on the MFD.

4. Reduces Energy Expenditure

Multi-functional devices reduce energy expenditure and paper waste. Many machines are manufactured to include duplex printing as a feature. This feature allows users to print on both sides of the page without having to feed each individual page through twice. Newer models include features that enable the MFD to warm up more quickly than traditional models, even from sleep mode, which reduces the overall amount of energy each job requires. Offices that are looking to become more environmentally friendly will find these a handy tool for doing so as they take up less space. With the additional ability to scan and upload, they reduce paper waste.

5. MFD pairs well with MPS.

MFDs are available from a number of large, well-known companies, such as Hewlett Packard (HP), Epson, Lexmark, Cannon and more. Many of the companies that produce these outstanding machines also offer Managed Print Services (MPS). MPS is a service whereby a third party manages a business’s fleet of printers and provides expert skills, software tools and customized solutions for a specific business model. Expert management of the printing processes as well as equipment upkeep can save a company quite a bit of money.

It also frees up employees who have skills best used on more important things than unjamming printers. HP, for example, asserts that studies indicate that MPS can save a company up to 30% in overall printing costs. It is easy to see how combining the purchase of an MFD with the services provided by MPS can benefit a business and help propel it towards future success. Multi-function devices and managed printing services both have a unique value to corporations and small businesses. The combination of the two compounds savings and maximizes efficiency.

Multi-functional devices are being implemented around the world in large corporations and small businesses alike. They save time, space and energy, making them an ideal upgrade for your business.